The DIAS H.E.S.S. team is very happy to be hosting the Spring 2023 Collaboration meeting, from 17-21 April 2023, at the Slieve Russell Hotel in Ballyconnell, Co. Cavan.

• The meeting is open only to collaboration members. Registration instructions can be found at the Confluence page for the meeting (restricted access).

Important Dates

• Meeting begins 17 April 2023
• Meeting ends 21 April 2023

Organising committee:

• Stephenie Brophy-Lee
• Robert Brose
• Christopher Burger-Scheidlin
• Jonathan Mackey
• Sophie Murray

Contact Information

For more information contact the organisers at: Email: astrophysics@dias.ie

Data Protection Notice

This notice covers information you submit in forms at the Eventbrite registration page for the H.E.S.S. Collaboration Spring Meeting 2023 and associated activities ("The Meeting"). It also covers supplementary information you may provide to the organisers by other means in relation to the meeting. This notice should be read in conjunction with the Cookie notice for the meeting, which is hosted by the Dublin Institute for Advanced Studies.

• Your personal data will be processed by members of the Organising Committees, whose names you can find on the this page, for effective administration of the meeting and associated activities.
• Your name, institutional affiliation, contribution title, and abstract will be published on the H.E.S.S. confluence pages, in the Programme, and the List of Participants. Other data you submit on the registration and abstract submission form will not be made public.
• We will not use your personal data for any purpose other than the effective administration of the Meeting and associated activities, as outlined above, without your prior consent.
• Your data will be stored electronically on secure servers, not accessible to the public, and in printed form for use by the Organising Committee only in accordance with our policies.
• We will not pass on your personal data to third parties except to those working for us under contract.
• We will keep your data until the Meeting events have finished. After this, when we no longer need your data for the business of the meeting, your personal data will be deleted except where required to be retained for compliance with legislation such Revenue’s finance rules.
• If you wish to see a copy of your personal data or exercise any of your rights as a Data Subject, please contact the Organising Committee for further information.
• You may request that we delete the personal data we hold, but this may involve cancelling your registration for the Meeting if your request comes before the meeting is over. Depending on the date, your registration fee may not be refundable. Contact the Organising Committee for further information.

For further information on your rights as a Data Subject or to lodge a concern about how your data is processed, please contact the Data Protection Commission: www.dataprotection.ie Tel: +353 578 684 800 or write to the Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2, D02 RD28, Ireland.

Code of Conduct

We are committed to ensure an excellent conference, regardless of gender, ethnicity, sexual orientation, religion and physical appearance. We will not tolerate any harassment, sexist or racist comments, and participants will be asked to comply with the European Code of Conduct for Research Integrity. Please follow these guidelines:

• 1. Behave professionally. Harassment and sexist, racist, or exclusionary comments or jokes are not appropriate. Harassment includes sustained disruption of talks or other events, inappropriate physical contact, sexual attention or innuendo, deliberate intimidation, stalking, and photography or recording of an individual without consent. It also includes offensive comments related to individual characteristics, for example: age, gender, sexual orientation, disability, physical appearance, race, nationality or religion.
• 2. All communication should be appropriate for a professional audience including people of many different backgrounds. Sexual or sexist language and imagery is not appropriate.
• 3. Be respectful and do not insult or put down other attendees or facilitators of the event. Critique ideas not people.
• 4. Should a participant witness events of bullying, harassment or aggression, we recommend that they approach the affected person to show support and check how they are. The witness may also wish to suggest that the person report the inappropriate behaviour. However, it is up to the affected person alone whether or not they wish to report it.
• 5. If participants wish to share photos of a speaker on social media, we strongly recommend that they first get the speaker’s permission. Participants may also share the contents of talks/slides via social media unless speakers have asked that specific details/slides not be shared.

Participants can report any violation of these guidelines to the organizing committee in confidence.